| Requesting
or Returning Card |
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The Identification Section,
Engineering Support Services Division, Department of Transportation and Works is responsible for
the issuing and disposing of ID cards. ID cards will only be issued to
individuals who provide written confirmation of employment and
identification documents; and if
applicable, are in uniform and provide the ID badges or shields of their
branch of service (example. Royal Newfoundland Constabulary,
Conservation Officers, Park Rangers, etc.). Although there may be
exceptions, most requests for cards should be made through the Human Resources Division
or their designate within each
department. Please refer to the appropriate Request
Classifications section below for additional information.
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| Fees: |
Government
departments are provided ID cards at no charge. However, the ID
Section may administer a $10 fee for abused, misplaced or
replacement cards.
Commissions / Agencies / Boards are changed a fee of $10 per person to cover administration
/ production costs. |
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| The following link
to a Request Form, is provided for the convenience of the Human
Resources Division personnel or their designate. |
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Request
Classifications
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| New
employees: |
Requests for new
employees should be made through the Human Resources Division or their
designate within each
department. Permanent employees will be issued cards for a period of
five years; temporary employees will be issued cards based on their
employment contract or the conditions set by the requesting department. |
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| Department
Change: |
Requests for
employees who have changed departments should be made through the Human
Resources Division or their designate of the employing department. |
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| Authority
Changes: |
Requests for
employees whose status has changed. and require a title or authority
printed or removed from the card, should be made through the Human
Resources Division or their designate of the employing department. |
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| Expired
Card: |
Requests for
renewal of ID cards where there are no changes other than the expiry
date can be made directly to the ID Card
Coordinator. The
expired card must be returned prior to the new card being issued. |
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| Students: |
Requests for ID
cards to students should be made through the Human Resources Division or
their designate within each department. |
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| Contractors: |
Outside
contractors, such as cleaners, service contractors, etc. are required to
wear their contractor’s ID at all times while working in or
around government facilities. These cards will be issued at the request
of the Building or Property Maintenance Division of the Department of Transportation and Works. |
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| Visitor
Passes: |
All
visitors will be required to report to the security desk and obtain a
visitor pass. Visitor passes are to be returned to the Security Desk
upon preparing to leave the facility. Visitor Passes will be issued to individuals departments upon request from the Human
Resources Division of the Department. |
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| Department
Access Cards:
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Department
access cards will be provided to departments upon request. The purpose
of these cards is to assist in building security and department access
control, in the event of security sensitive conditions
(demonstrations, strike, VIP security requirements, etc.) |
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| Returning Cards: |
All ID cards, except those falling in the
Expired, Contractor, or Visitor Pass categories, must be returned to the
Human Resources Division of the Department under which they were issued
upon termination of employment; or when a change in status affects the
authority of the card. The Human Resources Division must return the ID
cards to the ID Section so the database can be updated to reflect the
changes, and the cards can be destroyed. |
