- How do I obtain/update an ID
card?
Contact your Human Resources Division or
their designate for all requests with the
exception of cards requiring a new expiry date only or cards being
issued to contractors, etc..
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- Are all employees required to have ID
cards?
Photo ID badges must be worn by all government personnel entering
and working in and around a number of government facilities.
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- What is the purpose of the ID
card?
The ID identifies you as an employee of a particular department and
allows legal access to that department. It is proof to the business
community and the public in general that you represent and/or have
certain authorities as an employee of that department.
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- How long is the ID good for?
The ID is issued to permanent and long-term temporary employees for
a maximum period of five years; however any distinguishable changes
in appearance may require a new card to be issued. Students,
contract and short-term temporary employees receive ID cards based
on their contract period, or as requested by the department.
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- What do I do if my ID card is lost or
stolen?
If you lose your electronic photo ID, immediately report the
loss to security at 729-5096. Then report your lost card to
your departmental Human Resources Director who will then facilitate
obtaining a replacement ID with the Department of Transportation and Works.
Lost ID cards will be replaced two business days after receiving the
Loss or Theft of Employee ID Card form. Should the ID card be found
prior to the replacement being issued, contact the ID Co-ordinator
to have the card reinstated.
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- Where is the office located?
The Identification Section is located on the 6th floor of
the West Block, Confederation Building, the Department of Transportation and Works
in St. John’s.
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- How long does it take to get an ID
card?
On average, it takes approximately five to ten minutes to have the
photo taken and the card issued for sessions at the Identification
Section. Photo sessions scheduled outside the Identification Section
will be printed and mailed within two weeks in most cases.
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- Do I need an
appointment to have my ID updated?
It is recommended; however when in the office every effort will be
made to accommodate those walking in. But there are times when this
is not possible.
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- Are students issued ID cards?
Students are issued an ID stating that they are a student working
within a particular dept. Students are not issued electronic access
cards though the ID section; however, in certain circumstances may
be issued a temporary access card to use in conjunction with their
ID by the Human Resources Division of the Department they are
working with.
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- If I work outside St. John’s, how do
I get an ID card?
Areas outside St. John’s are normally
traveled to at least once a year, and biannually to Labrador.
The "Request for Employee Identification
Card Form" is available from this site. Each employee
requiring an ID in an office should be listed on the form. When the form is returned, it will be filed with
all other requests for ID cards in that region until there are a sufficient number of employees in the
region to justify a trip. Once the trip is planned, the offices will be notified.
Any employee traveling to St. John’s should contact the ID Co-coordinator and every effort will be made to schedule an appointment.
Any Department planning a meeting, seminar or conference,
should contact the ID Coordinator; if there are sufficient employees to justify a trip, arrangements can be made to have photos taken at the site of
the meeting, seminar or conference.
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